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By-laws

Sun City Center Apple User Group
Bylaws

Article I   Name

The name of this club is the Sun City Center Apple User Group (SCC AUG). 

Prior name was Sun City Center Macintosh User Group (SCC MUG). The name changed to reflect wider coverage of Apple products and software.

Article II  Club Operations

The Sun City Center Apple User Group will operate under the auspices of the Sun City Center Community Association (CA) and all of its policies as they may pertain to CA club activities and facilities usage. Should these bylaws conflict with CA policies, the CA policies will apply.

Article III  Purpose

The purpose of this club is to promote fellowship, comradeship, education and support for men and women who enjoy using Apple systems and technologies. 

The club will initially provide support and training for technologies including macOS and iOS operating systems, iMac, MacBook, Mac Mini, iPod, iPad, iPhone, Apple TV, iCloud, and third-party software and email services.

The Club Board of Directors may alter the supported technologies as Apple products and services evolve without the need to alter this bylaws document.

Article IV  Club Members

Any member in good standing of the CA may become a member of the SCC AUG. 

The Club will accept residents of Kings Point and Freedom Plaza as members that meet the CA requirements. Kings Point and Freedom Plaza members are not eligible to serve as Club President or Vice President.

Residents of other communities may participate in Club activities on a limited basis as a guest, but may not become a member unless the CA's Club Liaison Director approves a requested waiver.

Any member may be removed from membership for cause according to the following process. The Club member who recommends the removal of another member must submit the request in writing to the Club Secretary or President.

  1. The letter must clearly state the reason for the proposed action
  2. The letter must be signed by the Club member bringing the action
  3. The letter must be endorsed and signed by at least two (2) other members of the Club

A member of the Club may be removed from membership for cause by majority vote of the members present at a duly constituted meeting of the Club. The members under consideration for removal must be notified of the time, place, and purpose of the meeting and must be allowed time to present an appeal to the members present prior to the vote. A removed member of the Club may, within 30 days of removal, request an appeal hearing to the Club President for reinstatement of membership.

After one year from the date of removal, the removed member may apply, by letter, to the Club President for reinstatement. If approved by the Club Board of Directors, the reinstatement must also be approved by a majority of the members present at a duly constituted meeting of the Club. Any reinstatement of this nature shall be as new members.

The Club President, without cause, may remove non-CA members.

Article V  Fees

SCC AUG members will pay an annual Family membership fee as determined by the Club Board of Directors. This fee will be due by the end of February for the upcoming year. Members joining during a year will pay a prorated portion of the annual fee, as determined by the Club Board of Directors.

“Family” as used here refers to all persons residing at the same address that are legally considered a family.

SCC AUG may offer training classes that involve a fee. The Club Board of Directors will determine whether a fee will be charged and the amount of that fee on a case-by-case basis. 

All monies, including annual dues and other fees will be collected and maintained by the Club Secretary/Treasurer or his/her designee. All funds collected and expended will be accounted for using standard bookkeeping practices.

Article VI  Meetings

SCC AUG will conduct a monthly meeting for all members January through May, and September through December. The December meeting will include elections of officers and directors, and approval of the next year’s budget. 

SCC AUG will provide scheduled hours of availability for self-help walk in lab sessions during the week.

SCC AUG will provide training classes covering Apple hardware and software. Classes will be available to club members. Attendance in classes will be limited based on subject matter and facilities. Information on upcoming classes will be made available to Club members at least 14 days prior to the start of a class.

SCC AUG will allow non-members to attend public events as guests.

SCC AUG will conduct a Board of Directors meeting at least once per quarter.

A special meeting of the members may be held when deemed necessary by the President, a majority of the Board, or by written request of ten percent (10%) of the membership.

The time, place, and purpose of all Club meetings shall be announced and posted at each club function fourteen (14) days before the meeting. The only business to be conducted at a special meeting shall be that item(s) of business specified in the posted notice of the meeting.

A quorum of the membership to duly constitute an annual, regular, or special meeting is defined as one-fourth of the members in good standing.

Article VII  Board of Directors and Officers

The President and the majority of the Club Officers and the majority of the Club’s Board must be CA members in good standing of the CA.

The Board shall consist of six (6) members of whom three (3) are Club Officers. Each Board member (including Officers) shall be elected for a term of one (1) year by the club members at a duly constituted membership meeting. The elected officers of the Club shall be the president, vice-president, and secretary/treasurer.

The Board shall determine appropriate compensation for all providers of services to the Club and is responsible for developing and executing a contract or agreement specifying the required service and the compensation to be provided for each service provider. The President and the service provider shall each sign the contract or agreement.

To eliminate any conflict of interest, no Club Board member or Club Officer nor their spouse(s) may receive compensation for services provided to the club.

The Officers shall perform the duties described in these bylaws.

President

The President shall preside at all meetings of the Club. The President shall insure the Club meets the criteria of and adheres to CA policy and regulations at all times. The President shall enforce the provisions of these bylaws and in every way further the welfare of the Club. The President shall insure that all required request and reports are submitted to the CA correct and in a timely manner. The President also signs, after approval by the Club Board of Directors, any contracts or agreements between the Club and Club service providers such as instructors/teachers.

The President must be a member of the CA in good standing.

Vice-President

In the absence of the president, the Vice-president shall perform the duties of the President.

As the Vice President may fill in for or replace the President, the Vice-president must be a member of the CA in good standing.

Secretary/Treasurer

Shall take minutes of every meeting. The Secretary/Treasurer will maintain the membership records and other administrative records of the Club. The Secretary/Treasurer will ensure that minutes of the meetings (Board, Membership and/or Special) meetings are available at Club functions for review by the general membership.

The Secretary/Treasurer shall collect all fees and shall account for and disburse all money consistent with good accounting practices. The Secretary/Treasurer shall keep an itemized accounting of all receipts and disbursements, and render a report at each regular and annual meeting. No money will be disbursed unless an acceptable receipt is received.

The Club Board of Directors shall be elected annually by the membership at the annual meeting, and shall take office at the conclusion of the Annual Membership Meeting. 

A vacancy in the office of the president shall be filled automatically by the Vice-president. Vacancies in other offices shall be as the Club Board of Directors may decide.

At least 60 days before the annual meeting, the Board of Directors shall appoint a nominating committee of three members to nominate candidates for the elective offices.

Article VIII  Amendment

These bylaws may be amended at any duly constituted meeting of the Club by a majority of members present, provided that previous notice of the amendment and date/time of the meeting was posted at each Club function at least two weeks in advance.

Approved by Club President __________________________ Date _____________

Approved by Club Board of Directors  Date _____________

Approved by the Sun City Center AUG members  Date _____________

Approved by CA Director, CLD ________________________ Date _____________